Apex Inclusive Amounts/Rate Splits Breakdown

1. The various ways in which distribution of inclusive amounts on rates can take place is on Arrival, Stay over, Departure or On night.

1. These distribution methods will control when Apex should distribute the rate amounts during the end of day procedure.
   

1. How Apex will handle the distribution it will adjust according to the Rate Schedule charge code assigned or the default charge code assigned to the property or room type and then charge the department code by same amount.

1. For Example accommodation charge code will be adjusted by 250.00 and inclusive breakfast will be charged by 250.00.
   

1. Arrival Distribution

If the inclusive amount is ticked to distribute on arrival, then the distribution will take place on the day of arrival.  An example of when this option is ticked is for inclusive dinner or inclusive breakfast.

In the below example inclusive dinner is set to distribute on arrival:

1. End of Day Postings Report:
   

1. Distribution on Distribution Account for Inclusive Dinner:
   

1. Distribution on Front Office Department Audit Report:
   

2. Stay Over Distribution

If the inclusive amount is ticked to distribute on stay over, then distribution will take place on each of the guests stay over night  An example of when this option is ticked is for inclusive lunch, inclusive dinner or inclusive breakfast.

In the below example inclusive lunch, dinner and breakfast is set to distribute on the stay over night:

1. End of Day Postings Report:
   

1. Distribution on Distribution Account:
   

1. Distribution on Front Office Department Audit Report:
   

3. On Night Distribution

If the inclusive amount is ticked to distribute on a particular night, then distribution will take place on that particular night of the guest's stay

An example of when this is ticked is for; game drive included in a rate package.

In the below example game drive is set to distribute on night 3 of the guest's stay:

1. End of Day Postings Report:
   

1. Distribution on Distribution Account:
   

1. Distribution on Front Office Department Audit Report:
   

4. Departure

If the inclusive amount is ticked to distribute on departure, then distribution will take place during night audit on the guests last night, however it will display on the reports for the departure date.

An example of when this option is ticked is for inclusive breakfast.

In the below example inclusive lunch, dinner and breakfast is set to distribute on the stay over night, inclusive breakfast will display for the departure night on the end of day postings report, which gives the appearance that the distribution is duplicating. The date it will be posted will be the departure night, so it will not display duplicated on the department audit report

1. End of Day Postings Report:
   

1. Distribution on Distribution Account:
   

1. Distribution on Front Office Department Audit Report:
   

Please Note

1. For distribution of inclusive breakfast, either the Arrival, Stay Over ticks are on OR Stay Over and Departure ticks are on, all three ticks must not be on this will cause over distribution. Please refer to article of how to correct distribution.

1. NB! If a reservation is extended on the day of departure, the inclusive breakfast and accommodation distribution would have already taken place as this would have been posted during the night audit process, the inclusive breakfast would need to be adjusted and the accommodation charged, see above article for assistance to correct this.

1. Take note if there are no further charges for departure night, then on the department audit report, revenue report, managers report and statistics report (Historical) will show room revenue as negative. The distribution and room revenue will still be correct if looked at over the dates.
   

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