How do I Create a Deposit Policy in Apex?

How do I Create a Deposit Policy in Apex?

A Deposit Policy is way of ensuring that a deposit amount will be received in order to guarantee a reservation.
Reservationists can follow up on deposits due for reservations, according to the deposit policy assigned to the reservation. 
Front desk will be able to see how much the Guest has pre-paid and if there is deposit outstanding upon check in.

To Create a Deposit policy on Apex:
1. Deposit Policy
  1. Navigate to Administration -> Codes -> Booking Codes -> Deposit Codes.
  2. Click on Add.
  3. Code: Give the deposit policy a code, maximum 4 characters.
  4. Description: Give the deposit policy a description.
  5. CRS Code and Use as CRS Default: Specify the corresponding Central Reservations system code for the deposit policy. If this will be the default deposit policy for reservations from eRes then tick this.
  6. GL Number: Enter the GL Accounting System Number.
  7. Method of Collection: Select how the deposit should generate the amount due.
    1. Percentage of Full Room Rate - Enter percentage amount required OR,
    2. Flat Amount - amount will be charged regardless of the rate or number or nights staying OR,
    3. Room Rate for Full Stay - Should 100% of the stay be paid before the guest arrives OR,
    4. Room Rate for Number of Nights - Specify the number of nights required.
      8. Due: Specify when the deposit will be due.
    1. Due Days - The amount of days the below calculation should start.
    2. From the day the booking was made - The system will activate the deposit due from the due days specified i.e. 3 days from (after) the booking was made in the system. OR
    3. Before the guest arrives - The system will activate the deposit due from the due days specified before the guest checks in.
      9. Click on Save.







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