How Apex distribution works for Front Office
In Apex when rates are loaded, Inclusive amounts can be added to specify other revenue departments to distribute the rates to.
Inclusive amounts can be loaded as follows:
- The distribution amount - either per room (Folio Amt ) or per person (adult and children categories).
- When to distribute - arrival, stay over, depart or On Night.
- Department code - revenue department allocated.
The general tab, will specify the main revenue department, the inclusive amounts will distribute from there:
When to distribute
1. Arrival Distribution
When the inclusive amount is set to distribute on Arrival, this means the rate will distribute on the arrival night:
In the example Inclusive Dinner is set to distribute on arrival. The remainder of the revenue will be for accommodation.
The Nightly rate is 2000.00, there is 1 guest in the room.
- End of Day Postings Report for Reservation:
- Front Office Revenue Forecast Report:
*Amounts are less 15% VAT
- Revenue Forecast Report by Department:
*Amounts are less 15% VAT
- Front Office Department Audit Report after end of day:
- Front Office Revenue Report:
- Statistics Report:
2. Stayover Distribution
Stayover distribution, this for any distribution which should take place on the stay over night.
Revenue which has been selected to distribute on stay over in example is inclusive breakfast, inclusive lunch and inclusive dinner.
- End of Day Postings Report for Reservation:
- Front Office Revenue Forecast Report:
- Revenue Forecast Report by Department:
- Front Office Department Audit Report after end of day:
- Front Office Revenue Report:
- Statistics Report:
3. Depart Distribution
If this is ticked then distribution will occur on the departure date.
Breakfast is set to distribute on departure to coincide with when the service is rendered.
In example breakfast will distribute on departure night. The departure night is 22/10/2020
- End of Day Postings Report for Reservation:
Take note it appears that inclusive breakfast will distribute twice.
This is correct in the case that it is distributing on the stay over night 21/10/2020 and for departure for 22/10/2020.
- Front Office Revenue Forecast Report:
On the Front Office Revenue Forecast report room revenue goes into negative. This is due to no accommodation revenue being posted on that night.
It will balance off for the guest's stay.
- Revenue Forecast Report by Department:
On the Revenue Forecast report by department room revenue goes into negative on 22/10/2020. This is due to no accommodation revenue being posted on that night.
It will balance off for the guest's stay.
- Front Office Department Audit Report after end of day:
On the department audit transactions you will note on the 21st Inclusive Breakfast did not distribute twice.
You will note on the 22nd of the department audit report you will see the departure distribution for inclusive breakfast.
Accommodation goes into negative but if there are guests who stay that night, the process starts all over again.
- Front Office Revenue Report:
As explained on the department audit report, the same occurs on the Revenue report.
Revenue Report 21st
Revenue Report 22nd
3. On the Night Distribution
On Night distribution is to specify that on that specific night of stay the distribution should take place.
This distribution only takes place once on the night specified.
In the example Game Drive distributes on night 3 of guest stay, hence why it did no show on arrival or stayover nights.
- End of Day Postings Report for Reservation:
- Front Office Revenue Forecast Report:
- Revenue Forecast Report by Department:
- Front Office Department Audit Report after end of day:
- Front Office Revenue Report:
- Statistics Report:
Breakdown of Distribution
Guest was charged a total of 6000.00 for Accommodation. (3 nights @ 2000.00 per person per night for 1 Adult)
Guest will have:
- 3 Breakfasts (20th, 21st and 22nd) 100 x 3 = 300 inclusive breakfast
- 2 Lunches (20th and 21st) 150 x 2 = 300 Inclusive Lunch
- 3 Dinners (19th, 20th and 21st) 250 x 3 = 750 Inclusive Dinner
- 1 Game drive (3rd Night 21st) 500 x 1 = 500 Game Drives
After Distribution of the inclusive amounts have taken place the accommodation revenue left is 4150.00
The Total revenue was 6000.00 (Accommodation and Inclusive amounts).
- Front Office Department Audit Report
- Front Office Revenue Forecast Report
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