How do I add a new Employee in NebulaPMS?

How do I add a new Employee in NebulaPMS?

In order to add a new Employee in NebulaPMS please see the following steps below:
  1. To add a new employee click on Settings -> Security Codes -> Roles and Rights. Roles and Rights are usually predefined upon installation.
  1. Should the Role already exist please see point 2. Employees below.

1. Roles and Rights
  1. To create "Roles and Rights" click on the "Add" button and enter the description of the Employee Type or Role. For example Night Auditors, Reservationists or Receptionists.
  1. The next step in creating the new Role is ticking the access fields. This will enable employees linked under this Employee Type or Role to access the relevant menus and functionality within NebulaPMS.
  1. The Rights are divided in to different sub menus such as Reservations, Reception, Housekeeping, Debtors, Banqueting, Activities, Maintenance and Settings.
  1. Click with your mouse in the box to tick or activate the functionality, a grey tick will be displayed.
  1. To untick click with your mouse on the grey tick and it will disappear, disabling the functionality.
  1. Select the "Create" button when finished to save the new Role.

2. Employees

The next step in adding a new employee is the "Employees" section. To create "Employees" click on Administration-> Security Codes-> Employees.

Click on the "Add" button and enter the following:

  1. Username: The username will be the user's email address, this will be the user code when logging into NebulaPMS. All transactions made by the employee will display this ID.
  1. Password: An alpha numerical password can be used.

Next click on the "Create" button, the user profile will now be active please continue to update the rest of the employee information as seen below.

  1. Contact:  All the employee's contact information such as telephone numbers and address details can be added here. When entering contact details, an email address should be entered to enable the user to reset their password, should this be required. 
  1. Roles and Rights User Role: Select the Role/Employee type (created in section 1) and click on the "Assign" button when done.
  1. Roles and Rights Supervisor Rights: If the employee requires additional Supervisor rights, these rights can be assigned here. As there are different types of rights each one is described in detail on NebulaPMS. To activate put a tick next to each field and select the "Apply" button.
  1. Other Preferences: Should the user prefer that the Room name displays first on the list when looking at the Room Chart it can be activated here. Should the Room Chart be sorted by Room number it can be flagged here. 
  1. Other Security: Should a user be locked out it will be indicated here, and in turn can be unlocked from here should the field be unticked. Set password expiry, please change this from the default 1 as each day the users password will be set to expire. A user can also be marked as Inactive or hidden should they no longer be employed at the property.. 

Once all the information has been entered click the "Update" button to save the new employee information. 

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