How do I Archive the Distribution Account in Apex?

In order to Archive the Distribution Account or other House Accounts the below steps need to be followed:

1. Room Rack

1. Access Apex and navigate to the Room Rack by clicking on the Speed bar or selecting Processing -> Reception -> Room Rack.

1. Next click on the "House Folios" button. 

1. In the "Reservation Lookup" window enter the word "Distribution" in the Last Name field and click on the "Find" button.

1. Thereafter click on the "Load Reservation" button, once the account has been opened click on the "Control Menu" button.
   

1. Under "Folio Options" select the "Archive Transactions" button and enter your Supervisor Code when prompted.

1. The Distribution account will now be archived. 

1. If your Distribution account does not have a zero balance it will not be archived, this needs to be corrected first. 
   

• Related Articles

• How to investigate the distribution of Inclusive amounts or revenue splits in Apex?

  In order to determine how the inclusive amounts are set and defined for a particular reservation follow the below steps: On the distribution account, the transaction will display the guest name and folio number  the distribution split belongs to. You ...

• How Apex distribution works for Front Office

  In Apex when rates are loaded, Inclusive amounts can be added to specify other revenue departments to distribute the rates to. Inclusive amounts can be loaded as follows: The distribution amount - either per room (Folio Amt ) or per person (adult and ...

• How to correct revenue which was distrubted incorrectly during Night Audit on Apex?

  If revenue distributed during night audit was incorrect, either it was short or more than it should have been, the wrong charge code was used or no charge code was defined, then the below steps will assist you. Please Note These steps are only to ...

• Food and Beverage Distribution did not take place during End of Day how do I correct this?

  In order for the distribution amounts to be added to Apex the below steps need to be followed: 1. Outlet Analysis Report Navigate to PlusCentral -> Point of Sale Reports -> Outlet Analysis Report. Select the dates the distribution did not take place. ...

• Contact HTI Sales & Accounts

  HTI SALES Are you interested in one of our products? Do you wish to explore one of the hundreds of channels or interfaces that will enhance your overall software experience? Head over to the HTI website and browse through all of the products and ...