How do I Archive the Distribution Account in Apex?
In order to Archive the Distribution Account or other House Accounts the below steps need to be followed:
1. Room Rack
- Access Apex and navigate to the Room Rack by clicking on the Speed bar or selecting Processing -> Reception -> Room Rack.
- Next click on the "House Folios" button.
- In the "Reservation Lookup" window enter the word "Distribution" in the Last Name field and click on the "Find" button.
- Thereafter click on the "Load Reservation" button, once the account has been opened click on the "Control Menu" button.
- Under "Folio Options" select the "Archive Transactions" button and enter your Supervisor Code when prompted.
- The Distribution account will now be archived.
- If your Distribution account does not have a zero balance it will not be archived, this needs to be corrected first.
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