How do I reverse or refund a deposit in eRes?
To reverse a Deposit on a reservation the below steps need to be followed:
1. Deposits
- Login to eRes and select "Deposits" -> "Capture Deposits".
- Type in the reservation number in the block and select the lookup (three dots) to search and select the specific reservation displayed by double clicking on the reservation.
- Once the reservation has been selected click on the '"Add" button below the "Deposit Transactions" section to begin the capture process.
- On the next window the payment and payment details will be processed.
- Enter the date, currency and the amount to be reversed. Change the payment type to Reversal and type in any required reference.
- Underneath the payment details, the "Allocation" screen will be displayed. The "Pay now" column is where the user needs to break up the total payment so that the "Un-allocated" amount at the bottom of the window is zero (meaning that the total deposit amount has been allocated to the different deposit rules/services).
- The amounts will display in negative.
- As soon as the "Ok" button is selected the deposit will be allocated to the reservation and will be displayed on the relevant documents.