How to add Payment code in NebulaPMS?

How to add Payment code in NebulaPMS?

To add a payment code on NebulaPMS, please follow the below steps:

Steps:
  1. Navigate to Settings -> Front Office -> Payment Code
  2. Click on Add
  3. Complete the applicable fields:
    1. General
      1. Code: Enter applicable code. No more than 6 characters. Do not use special characters (*!@#$^&) or spaces.
      2. Description: Type in the description of the payment code.
      3. Payment Type:  All payment codes built have to be linked to a Payment Department Group. 
      4. Posting Limit: Zero = None. Limit can be placed on the payment amount for a payment code, when a transaction exceeded this amount the system will automatically prompt for Manager Credentials if Supervisor right is not assigned to logged in user. This limit will be carried over on to the guest folio when the folio’s method of payment is selected.
      5. GL Account Number: Accounting System Number
      6. GL Cost Code: Sun Export Costing Code
      7. GL Debtors Number: Accounting System Number
    2. Settings
      1. Reduce Balance: Should be ticked for cash, credit card, voucher, debit card, EFT payments. If this is NOT set then the folio balance that is printed on the guest folio will exclude these payment codes, used primarily for debtors
      2. Require Reference: When ticked the reference field will be a required field to complete when the payment code is posted.
      3. Require Authorization: When ticked the Authorization window will appear prompting the user to enter the Supervisor / Manager Credentials before the payment can be posted, if the user does not have applicable supervisor right.
      4. Distribution Only: Where other payment codes are used as distribution departments for other payment codes to distribute from in interface transactions. If this is set then the department code will NOT be available when doing a manual posting.
      5. Guarantee Booking: Will guarantee a reservation status before actual payment was received i.e. credit cards and direct billing (debtors). The reservation will change from “NONGTD” to “GTD” if a method of payment is used where this is set.
      6. Include in Banking: When this payment was posted it will be included in the employee cash up.
      7. Allow Posting in Forex: When ticked payment will be able to post in a foreign currency
      8. Print Receipt: Printing receipt automatically whenever the payment is posted. For Future Use
      9. Allow Negative: Tick if will allow negative payments to be done against this payment such as refunds.
    3. Select Save

Other Information:
  1. Additional Fields on Payment Code Screen:
    1. Edit - Change an existing payment code
    2. Property Charge Routing -  Only used if Property settings have Master Invoice setting applied
    3. Delete - Delete payment code. Not Recommended to delete within current financial year. If you no longer wish users to use the payment code, edit and tick Distribution Only
    4. Restrictions - If this payment code is not to be used by certain properties, tick the applicable property
    5. Print - Export List of Payment codes

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