Debtor Posting Codes are a specific set of charge and payment codes required for use within the Debtors Module (AR) of the Apex Property Management System.

Here's a breakdown of what the sources say about them:

• Purpose: They are used to manage transactions related to accounts receivable (debtors) within the system.
• Location in System: These codes are managed under the Administration header, specifically within the AR Codes menu, under Debtor Posting Codes.
• Configuration: When adding or managing these codes, various detailed fields must be completed, including:
  • Code: A unique, 4-character alphanumerical identifier. This field cannot be changed for an existing code.
  • Description: The name of the posting code.
  • GL Number: The corresponding number in the General Ledger (e.g., for accounting systems like Pastel).
  • Contra GL Number: Numbers for Pastel Contra Accounts.
  • GL VAT Code: The Pastel VAT code.
  • Revenue group: Categorizes the code as a charge, payment, commission, discount, or balance brought forward.
  • Settings: Options to select information needed when the posting is processed, such as requiring a reference, requiring authorization, being included in employee banking, or allowing use in foreign currency.
• Role in GL Transactions: The Apex system uses the GL numbers assigned to these charge codes, payment codes, and Contra Accounts to calculate General Ledger transactions for export. They are part of the AR / Debtors GL Export Configuration Settings.
• Examples: The sources provide examples of different types of Debtor Posting Codes, such as:
  • Cash payment code.
  • Invoice charge code.
  • Commission due charge code.
  • Balance brought forward posting code.
• Specific Use Cases: A notable example mentioned is the "Commission Due code", which is a Debtor Posting Code necessary for the system to calculate and post commission onto a debtor's statement as a credit during the End of Day process.

In essence, Debtor Posting Codes are the fundamental transactional building blocks specifically configured within the Apex system's Debtors/AR module to correctly categorize, track, and export financial movements related to debtors' accounts.