How do I change my Tax/Vat percentage on NebulaPMS?

For properties which need to change their Tax or VAT amounts as per the changes initiated by their government, the below will assist the System Administrator on the correct procedures

1. Operational Procedures:

The tax amount should be changed on the date of.

For example if the VAT changes on the 31 May. Then the NebulaPMS system date must be on 31 May and it must be changed on this day before start operating on NebulaPMS.

Clients can select whether to close the day earlier on or have the appropriate staff member make the change early in the morning of.

2. How to change Percentage:

Navigate to Settings -> Financial -> Tax Code.

Select the Tax code and click on the Edit button.
Enter the new Tax amount and select the save button.

The VAT percentage will now have changed to % entered and will take immediate effect.

3. What to expect after the change:

All the transactions that were charged before the change will still reflect as having the original Tax percentage associated with them.

Please note that all future reservations and future transactions will immediately reflect the new Tax without any added intervention.

Current in House Reservations

In the below example the reservation was made and checked in before the VAT percentage changed and was charged accordingly. Please note the VAT amount of 184.21

After the VAT percentage was changed and End of Day commenced the guest was charged according to the new percentage. Please see below example

Note the VAT amount was 184.21 + 195.65 (15%) = 379.86

Future Reservations

In the below example the reservation is a made for a date in the future before the VAT percentage changed. Please note the VAT amount of 73.68

After the VAT percentage was changed the VAT automatically updated on the future reservation. Please see below example.

Note the new VAT amount 78.26

Rates

Should clients need to change rates to account for the new VAT percentage, assign a season on Season Calendar to start when the new rates should start and then update the rate amounts for that season.

Please note NebulaPMS Rates are VAT inclusive.

Templates

When Templates such as the Confirmations, Pro-forma and Tax Invoices indicate the Tax percentage on the Terms and Conditions these will need to be updated on the property.

The below article will assist you in updating templates.

Update NebulaPMS Templates