NebulaPOS V2026.1

NebulaPOS V2026.1

New Features

Zoho Number
Module
Version
Description
Zoho Desk Number
POS-I2103
Stock
2026.1.12
Order Authorization Changes

What's New:
We've made order authorization easier to use with better control over emails and clearer rules for who can approve orders.

1. Email Notification Settings

You can now choose who receives approval emails. 

For the whole workflow:
  1. Turn "Email notifications for order authorization" on or off in the Auth Levels settings.
  2. When off, no one gets approval emails for that workflow.
  3. The Default setting will be enabled. 
For each user:
  1. When you add someone to an auth level, you can choose whether they get approval emails.
  2. If they're set to no emails, they can still approve orders in the app—they just won't get the email.

2. Emails Go to the Right Level Only 

For value-based auth levels, approval emails now go only to the level that needs to act. 

 Example:
  1. You have levels: R1 000, R10 000, and Unlimited.
  2. An order comes in for R5 000 .
  3. Who gets the email: Only people in the R10 000 level (the first level that can approve).
  4. Who can approve: People in the R10 000 level and the Unlimited level—but only the R10 000 level gets the email.
  5. So senior staff can still approve orders when they open the app, but they won't get emails for every order that needs approval. 
 3. Staff Not on Any Level 
  1. If someone places an order but they're not linked to any auth level, the system now finds the right people to approve it.
  2. Before: The order bypassed authorization and was automatically confirmed. Some setups used a R0 level to capture users who couldn't approve—this is no longer needed.
  3. Now: The system sends the approval request to people in the levels that can approve the order. They get the email and can approve as normal. You can set up your levels based on who can approve what, without needing a special level for users who can't approve. 

Other Workflows 

Workflows that are not value-based work the same as before. No changes.
N/A
POS-I2059
Accounts Receivable
2026.1.9
Allow AR module discounts for Non-account payments 

Should an account holder want to settle their invoice with any payment type other than an account payment type, and still enjoy the discount, this is now possible.
N/A
POS-I2058
Accounts Receivable
2026.1.9
AR Module Discount Rules 

We're excited to introduce Automatic Discount Rules for ARM (Account Receivable Management) customers! 
This feature allows you to automatically reward customers based on their account balance or spending history. 

 Key Benefits 
  1. Automatic Rewards - Discounts are applied automatically when customers meet certain thresholds.
  2. Flexible Configuration - Set up to 5 different discount tiers per customer level .
  3. Two Rule Types - Reward based on account balance OR spending history.
  4. Smart Matching - System automatically finds and applies the best discount tier .
What Happens Next? 

Once configured, discounts are automatically applied when: 
  1. A customer creates an invoice.
  2. Their account balance or spending meets a rule threshold.
  3. The system finds the highest matching discount tier.   
  4. No manual intervention required! The discount appears automatically in the invoice. 
Important Notes 
  1. Rules are optional - If no rules match, the base level discount applies.
  2. Highest threshold wins - If multiple rules match, the best discount is applied.
  3. Rules must be configured in ascending order (R500, then R1500, etc.)
  4. Maximum 5 rules per customer level.
N/A
POS-I2057
API
2026.1.1
Xero Integration UI: Delivery Status & Historical Reporting 

The current Xero integration interface does not clearly indicate whether deliveries have been successfully synced. 
The system was improved to provide immediate, clear visual feedback on delivery sync status and significantly improved the readability and usefulness of historical sync logs.

Delivery Status Indicators

  1. Update the main delivery view to clearly display the sync status for each delivery record.
  2. Supported statuses must include Success and Failed.
  3. Use clear visual indicators (e.g., green for success, red for failure) to enable quick scanning.
  4. Provide the ability to re-upload individual deliveries directly from the interface.
Historical Report Enhancements
  1. Redesigned the report layout to improve readability and information hierarchy.
Columns/data Points added:

  1. Delivery Number: Clearly reference and link the POS delivery ID.
  2. Timestamp: Display the exact date and time the sync attempt occurred.
  3. Error Details: When a delivery fails, show the specific error message returned by Xero (e.g., “Invoice number already exists”).
N/A
POS-I2056
Stock
2026.1.1
Reduction Out of Stock Warning               

Reductions did not previously include this feature, unlike Issues, which display out-of-stock warnings. We have now included this feature on the reductions
N/A
 POS-I1988
Stock
2026.1.1
'Out of Stock' Setting on a Product  

We have updated the 'Out of Stock' feature to apply at the property level rather than the customer level, 
giving you significantly more flexibility.
When this feature goes live, we will run a migration script to automatically link all existing 'Out of Stock' products to their necessary properties.
 N/A


Defects Resolved

Zoho Number
Module
Version
Description
Zoho Desk Number
POS-I2065
API
2026.1.1
Buzz Status Mismatch - Auto Accept is Enabled

To streamline the Compact Bump Screen and reduce clicks, we’ve automated status updates sent to Buzz. 

For example, when an order is accepted in NebulaPOS, an Accept message is sent to Buzz, followed by an automatic Preparing update once the response is successful.
This automation, previously available only in the Standard Workflow, has now been extended to the Auto-Accept Workflow.
N/A
POS-I1983
Mobile App
2026.1.9
Compact Bump Screen Improvement  

The compact bump screen, specifically for Internal orders, will now have the same flow as the external orders.  
Orders will now go the 'New Orders' screen first and then to the 'In Progress' screen once accepted.
N/A
POS-I1944
Stock
2026.1.1
Soft-deleted items are displayed on the 'Uncounted Stock Entries'

Added a check to the stock take creation process to only consider product variants that have not been deleted.
N/A


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