Where do I set my Rate Splits/Distribution on Apex?

Where do I set my Rate Splits/Distribution on Apex?

In order to set the Distribution Amounts on Rates the below steps need to be followed:
1. Inclusive Amounts

Navigate to Administration-> Reservation Codes-> Rates-> Rate Schedules. Next select the Rate Code that needs the distribution splits and click on the "Inclusive Amounts" tab.
  1. The Inclusive Amounts menu is used to specify the other revenue department codes to distribute from the rate specified. The configuration will depend on whether the rate is charged per person or per room.
  1. Under the "General tab" the main charge department (Accommodation) is specified and the inclusive amounts will distribute from Accommodation. 
  1. Distribution amounts may differ according to the Room Type. In order to add new distribution amounts per Room Type select the "Change" button and select the Room Type from the drop down list. 
  1. Next enter the inclusive amounts for each of the distribution splits for example R 120 per Adult for Breakfast and R 220 per Adult for Dinner. This means that if the rate per person is R1000 per night - R120 (Breakfast) - R220 (Dinner) = R660 will be allocated to accommodation.
Please note
Should this be a Per Room rate the "Folio Amount" column is used and the Breakfast charge will be per room.

2. Distribution Methods
  1. We also specify when the distribution for these Charge Department codes should take place by ticking either the Arrival or Stay over boxes (or both), this should coincide when the service is rendered. For Breakfast and Dinner we will select distribution to take place on Arrival and Stay over.
  1. The Arrival or Stay over ticks are the most popular and widely used methods of distribution.
  1. A Departure tick has been added recently. This will ensure that distributed revenue for charges on the day of departure are forecasted and reflected correctly on Reports. Should this method be used for Inclusive Breakfast distribution the Stay over and Depart fields will be ticked.
  1. The "On Night" field is used when a service should only distribute for example, on the second night of the stay for a Game drive included in the rate.
Please Note
You can only have "Arrival and/or Stay over" ticked or "On Night" and not both as these two settings will not function properly when utilised together.

3. Charge Department Codes
  1. The next step is to add the Charge Department code, this is vital as we need to specify that this charge of R 120 will be for "Inclusive Breakfast". Should this not be completed the distribution will be incorrect and your distribution account on Apex will not charge breakfast.
  1. Once all the above has been completed you can click on the "Save Inclusive" button. 
  1. Should all the distribution amounts be exactly the same across all Room Types the "Copy to All Types" button can be used to copy all the distribution amounts and settings. 
When accommodation is charged when running the End of Day, we can clearly see the splits that have taken place on the Front Office Department Audit Report. To find the report navigate to Reports-> Front Office Reports-> Front Office Department Audit Report.



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