How to change an existing AR Posting Code within the Apex Property Management System's AR / Debtor Codes section:

The Debtors Module within the Apex system requires its own set of charge and payment codes. These codes are managed under the Administration header, specifically within the AR Codes menu, under Debtor Posting Codes.

To change an existing AR posting code:

1. You must select the AR posting code that you wish to modify from the list displayed on the left side of the screen.
2. Next, click on the change button (represented by an icon of a hand with a pencil).
3. Once the change button is selected, you will be allowed to modify all the detail fields associated with that posting code, with the exception of the CODE field, which is greyed out and cannot be changed.
4. After making the necessary alterations, remember to click on the save button (represented by a disk icon) to commit the changes to the system.

In the larger context of AR / Debtor Codes, this menu allows for the building and management of various posting codes required for the Debtors Module. The process involves several key functions:

• Adding a new AR Posting Code: This involves clicking the 'add' button and completing fields such as Code, Description, GL Number, Contra GL Number, GL VAT Code, Revenue group (e.g., charge, payment, commission), and various Settings (like requiring a reference or authorization, including in employee banking, or allowing foreign currency use).
• Changing an existing AR Posting Code: As detailed above, this allows modification of fields (except the code) for an existing entry.
• Deleting an AR Posting Code: This function is available by selecting a code and clicking the 'delete' button. A confirmation window will appear, and you must ensure that the posting code is not currently in use before attempting to delete it.
• Examples of AR Posting Codes: The sources provide examples of different types of AR posting codes, such as cash payment codes, invoice charge codes, commission due charge codes, and balance brought forward posting codes. The system calculates General Ledger transactions based on the GL numbers assigned to charge codes, payment codes, and Contra Accounts.

Additionally, caution should be exercised when changing or deleting existing AR posting codes, and the HTI Support Office should be contacted for assistance if needed.